Preparing to audit your boss in PAS- 55

As mentioned in the latest internal audit course of PAS-55 AMS , it is so difficult to audit your own boss / top management team while the competent level in AM is different. Let's provide you the research as below for your better preparation if you are really to conduct audit to your own boss !

The IAM Exchange editorial team has recently conducted research with asset management leaders to discover the key trends that will impact their role in 2014, and discover what projects and solutions they are putting in place to overcome their top challenges.

To download the complimentary eBook, click http://bit.ly/1gvH6Iw

Alternatively request your copy by emailing exchangeinfo@iqpc.com
           
This industry eBook will allow you to:

• Hear from asset management leaders at United Utilities, E.ON, Scottish Water, The Highways Agency, CEZ and more
• Explore the latest trends and developments in data management, risk management, ISO 55000 and strategic asset investment

Cheers.

Your Audit Coach in asset management

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An effective internal auditing strategy

Setting up your Internal Audit Program

An effective audit program is a key element of your Food Safety Management System. The program does not need to be complex. Keep it simple and organized, and you will have a successful program. Here are some basic steps to setting up an effective internal audit program:

1. Identify an Audit Coordinator Having one person responsible for coordinating audits helps to keep the audit process focused, and make sure audits are taking place as planned. The audit coordinator becomes the "go to" person for questions or issues with the internal audit program.This person is responsible for:
• Identifying the internal auditors for your facility and making sure they are trained.
• Preparing the audit schedule Assigning auditors to each audit on the schedule.
• Being a resource for auditors as they plan and prepare for the audits.
• Gathering and maintaining completed audit documentation.
• Reporting to management or the food safety team leader on how the audit process is working.
2. Train your audit team Be sure to train enough auditors to make sure that audits will be done on time, and in a manner that is not rushed or performed under time constraints that affect the quality of the audit. Remember that you will need to pull these auditors from their regular work areas.
   
   Training enough auditors gives you flexibility in scheduling. You must be able to choose someone that is not responsible for the area being audited, and drawing from a pool of auditors will also allow you to avoid pulling someone from a department that happens to be your busiest at the moment.
   
   Training options:
   There are classroom trainings available, offered by certification bodies and other companies. These are usually 1 to 2 days long, cover the requirements of the standard, basic steps and requirements for auditing, and a few questions to mimic audit scenarios.
   
   Online training has become very popular because of the convenience and consistency of the training. With today's learning programs, online training can offer a more interactive approach than classroom training can provide. Our online training program provides an entire set of documents and records from "Mandy's Vanilla" for the student to audit.
   
   Because of online learning technologies the student is able to perform each step of the audit, from planning the audit and preparing checklist to asking questions of the Mandy's Vanilla employees, and all with feedback provided all along the way. This scenario is too complex to present in a classroom of participants, but with the online session the student can experience their first internal audit through this interactive experience and feel prepared and confident for their audits at your facility.
   
   Training packages allow you to train your entire audit team. (See our package of 5 or more) Each auditor can work though the training at their own pace, ensuring that each will have a thorough understanding of the material. A final test measures the effectiveness of the training. Once the final test is successfully completed, the student can access their training certificate.
3. Prepare audit documentation Create your internal audit procedure and forms. The procedure will describe your process in detail, including responsibilities and the forms will help auditors plan, conduct and report the audits. Make the documentation accessible to the auditors, or have the audit coordinator prepare a packet for each audit as they assign them. (See our Audit Tools Package) Forms should include:
• Audit plan template
• Audit matrix
• Audit Report template
• Audit checklist form
• Audit schedule template
4. Organize audit records You will be pulling out internal audit records for follow up activities as well as to show to third party auditors as they audit your facility. Make sure that you have established a method of maintaining all of the records (checklists and notes included).
   
   Maintain them in a manner that protects them from loss or damage, and that makes it easy to locate. Prepare your schedule Schedule your audits throughout the year. The most effective audit schedules are those that spread audits evenly throughout the year so there is not a resource crunch that occurs and causes delays in the audit schedule.
   
   Remember that performing audits on time as scheduled is one way that your certification auditor can see that you are providing the resources needed for an effective system.
5. Begin your internal audits Make sure that your process includes follow up on any corrective actions. You must verify that the actions taken to correct nonconformances has been effective. Keep records of the verification.
6. Need my coaching in auditing : yeungberry@gmail.com

Source : Vinca, LLC

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